Project related English

Project management:

Your good sentences:

-The development team should take responsibility.

-The production team should take more responsibility.

-We need to investigate the root cause.

-We should publish apologies to customers.

Grammar tips:

(Instead of:)

(Rather say:)

-The problem is the customer report an issue that the product is less effective.

-The problem is the customer reported an issue that the product was less effective. (past tense)

-We need to change the processing report.

-We need to reconsider how we process reports. (expression)

Pronunciation:

Vocabulary:

defect

Target language

• Language for describing a problem: issue / improve / unacceptable / falls short of our standards / lack of clarity / We need to reconsider how we ____ .

• Language for suggesting a solution: We could improve. / We need to focus on ___ . / We need to consider ___ .

• Language for describing ethical considerations: ethical consideration / code of ethics / shady / unfair / dishonest / honest / fair / transparency

Project scope

The project scope statement will be available for signing of by Friday.

Refer to the project management plan for information on how we’re running things.

We don’t anticipate any implementation issues.

Let’s begin. First, we’ll review our individual roles on the team.

We’ve agreed on a reasonable deadline, and we need to stick to it.

l ' d like the team to meet weekly for a quick status update.

Direct al questions regarding scope and duration to the project manager.

We’ll need to present regular updates to key stakeholders.

Tom, are you willing to be responsible for tracking orders?

We’re excited to be collaborating with several industry leaders.

Which activities are involved in the set - up of our communications systems?

We can’t let this delay affect the quality of our deliverables.

It is essential we follow the plan if we want to avoid confusion.

All personnel will be expected to report delays to the project manager.

Although there’s a lot to do, equal distribution will prevent overwork.

Resource leveling will be ongoing throughout the project duration.

We should hire several consultants if we want the best results.

Rob, what’s your early start date on the foundations?

If we identify the critical path now, we’ll be able to schedule more efficiently.

We have a float of about a week, no more.

Meeting 1

Brainstorming a solution

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Fo: The administrator department.

C: The administration department.

payday (noun)

Fo: I get familiar with it step by step.

C: I got familiar with it step by step. (past tense)

Fo: He told me I should contact whom to support.

C: He told me whom to contact for support.

Fo: The team have four team members.

C: The team has four team members.

Fo: If someone have problems contact to me.

C: If someone has problems, they can contact me.

Fo: The boss satisfied for me.

C: The boss is satisfied with me.

Find the Phrases used to:

... acknowledge other's ideas

... build on each other's ideas

A: I think the biggest frustration of newcomers is that they don't know how the company works and what everyone does.

B: You made a good point here. I think we should have some sort of handbook for them, you know, where we introduce all the teams and their key contacts.

A: Good thinking. To add to it, I think we should put a map of this floor in the book, like the seating plan and where the water cooler and coffee machine are.

B: I think we're onto some good ideas to support our new colleagues. Actually, I'd like to take it a step further. Instead of a handbook, I think we should introduce a buddy system. The buddy will give them tours around the office and introduce them to different teams.

A: I'd love to help out with that. I think I can start asking people to sign up as buddies.

Meeting 2

Topic 1: Keeping things on track

Roleplay

Thanks for coming. As you all know, the objective of this meeting is so we can all express our opinions on whether to redesign our marketing brochure. My feeling is that the brochure doesn't need to be redesigned. No customer has complained about it, which means it works fine. Where do you stand on this?

Excuse me, but I disagree with your thoughts.

I'm going to have to stop you there. I don't know where you got this information from. People tell me that this design is up to date. In fact, Giles from marketing was telling me the other day that it's a great design.

We have to do some changes for our brochure. It is not fashionable at the moment because it was created five years ago.

We need to make it more modern to get the attention of the younger people.

We have to shorten the text because it is boring.

Using short phrases and pictures to express our brand and products to make them more clear to the customers.

I disagree totally. Old is okay. The people know what they're getting. And it is simple for them to choose.

We have a common goal to make the brochure more beautiful and this will attract more customers and increase our brand awareness, which will in effect bring more sales to the company.

I think we need to discuss this again, maybe with more people present.

Corrections for Forrest (corrections are in red)

The pictures can show more information that the text.

Find the Phrases used to:

... interrupt others

... resist interruption

... continue after interruption

A: If you ask me, the brochure doesn't need to be redesigned. It works just fine, and we can spend the money elsewhere, like training our sales people.

B: I'm going to have stop you there. The brochure is often the first thing a customer sees about us. A bad design will affect our image and sales.

A: If I could interject...

B: Sorry, if you'd let me finish. As I was saying, there are number of issues with the brochure. It's as thick as a book, and there's too much information on each page. Customers won't have the patience to read it all. an another thing ...

Negotiation 1

Target language

Stating your position:

Our bottom line is ____.

Our top priority is ____. *(Our top priority is purchasing top quality chairs)*

We can compromise on ____.

I'm afraid that's not acceptable.

It's a low priority.

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CORRECTIONS

if you meet any problems you can ask support from purchasing department

if you experience any problems you can ask for support from purchasing department

PRACTICE
Fill the gaps with words and phrases in the box

A:So our vendor is offering a 15% discount.Is that OK?
B: I'm afraid that's not acceptable.You know price is our top priority. A: lagree. So what's our position?
B:Well,try to get as big a discount as possible,but our bottom line is 20% A: OK,I'll communicate this to the vendor.And what about the
advance deposit?
B:Well, I'd prefer no more than 25% of the total,but we can accept
a request for a higher depositif its a reasonable number of course A:So we can compromise on that? B:Yeah,it's a low priority.

Negotiation 2

Topic: Negotiations 2

Lesson: Building rapport with a business client

Dialogue:

As I understand it, you wanted to talk to us about a potential business alliance. What are you hoping to achieve?

Notes

1. NewYouth recruitment can supply cheap AND skilled labor in large numbers while the hotel chain can keep costs low.

2. NewYouth will benefit from getting new investment but also having a large client that it can use in its marketing.

Phrases:

• Creating a good atmosphere: You must be _____. / It's a pleasure finally meeting you. / We've certainly got a lot to talk about. / I'm so glad we have this chance to talk. / Before I forget, here's my card. / It's great to finally meet you in person. / I've heard a lot about you.

• Clarifying and establishing a position: What are you hoping to achieve? / What if I told you _____? / Could you give me some more details? / Let me ask you, …? / As I understand it, ... / we feel that

• Establishing a common interest: common ground / complementary needs / everything to gain by working together / mutually beneficial arrangement / this is a great chance for … / working relationship

Common ground = there is something we both want

• the ground we share (something we both want and need that we can live together on)
• War - territory
• Groups couldn't fight

Compliments

What if I told you that we have a lot of things in common and...

You will benefit from the new investment...

Example:

What if I told you we can give you skilled labor at a lower cost?

(formal)It would benefit us both to partner up because we need the exposure and you need to save money; therefore this can be a mutually beneficial arrangement.

Engineering English：

technical knowledge

cutting-edge
state-of-art
latest
most advanced

·Technical and technological skills

·Visionary skills

Numbers and measurement

Ability to organize

Persuasive skills

Communication skills

Ability to learn

Critical thinking skills

Problem-solving skills

The desire to learn new things

·Insight into the perspectives of others

The ability to appreciate the differences between people

Comfort among ambiguity

Malleability or feeling at ease with change

You've got to find what you love. And that is as true for your work as it is for your lovers. Your work is going to fill a large part of your life, and the only way to be truly satisfied is to do what you believe is great work. And the only way to do great work is to love what you do.

图表描述:动词-上升

increase climb

rise expand

go up shoot up

grow take off

图表描述:动词-下降

decrease decline

fall plummet

go down plunge

drop slump

图表描述:动词-稳定

level off stabilize

remain steady stay steady

图表描述:动词-特殊变化

recover

pick up

bottom out

peak

fluctuate

图表描述: 副词-小幅度地

slightly

moderately steadily gradually

图表描述: 副词-剧烈地

· sharply suddenly· rapidly· wildly

Dramatically

Sentence structures:

Adjective + Noun construction

From 2001 till 2004, there was a gradual increase in DVD sales in Australia from 2 to3 million- a rise of 50%.

Verb + Adverb construction

From 2001 till 2004, DVD sales in Australia increased gradually from 2 to 3 million -a rise of 50%.

图表描述:对比、比较

while · although

in contrast to· instead of

however as opposed to

by contrast unlike

用法

Compared with x, y is more....

There were three times as many users as in the previous year.

The ownership of TV receivers in 1997 was 20% higher than that in 1970

Language Focus: Comparisons

Rules: Not to simply repeat the data in words

A. Fewer girls than boys reported that

their parents decide matters of faith.

B. More boys than girls reported that

their parents decide matters of faith.

Elements in conclusion

Explanations and/or implications of the data (usually required)

Summary of the graph

Step 1: Introduction and Explanation

·Take a look at this /Let's have a look at this / I'd like you to look at this.

·Here we can see...

The ....represents ......·And the ......shows .......