L10U4-4 Closing a presentation 20221113
1 Reading Effective conclusions
Using subheadings to understand a text
A text usually has a title (title), but writers often add subheadings (subheadings) to organize the text and help readers understand the main ideas. Read the title and subheadings from a text that offers tips for giving presentations:
Giving presentations
Opening a presentation
Presenting the main body of information
Concluding a presentation
Now read this excerpt from the text. Think about a good subheading for this part of the text.
Don't just stare at your notebook – look around at the people in the audience. Emphasize your key points by saying them slowly and clearly. Emphasize key words by saying them more strongly than other words.
Read the text and answer the questions.
Communication Keys
critical 批评的;关键的;批判性的;
Volume IV, Issue 3 April
Presentation pointers: conclusions
The conclusion of your presentation is critical. It's your final chance to impress your audience and make sure they understand your key points, your most important ideas. Here are some pointers for a successful conclusion:
In the body of your presentation, you discussed your most important points in detail. In the conclusion, you should quickly summarize the main ideas. In a few sentences, remind your audience about the critical ideas, before you offer your final thoughts – your 'big finish.'
- Perhaps you work for a market leader with a long history, and the company continues to increase its market share. You make a presentation to try to motivate your sales team. How can you summarize your critical points? Here's an example:
'To summarize, our long history means that our customers trust us. As far as company growth, we have become the market leader in just three years. We can easily increase market share by 15 percent next year, but that's not good enough.'
- After you summarize your key points, offer your audience something memorable that will motivate them. It should be something they will remember after your presentation. One good method is to give your audience a 'next step' or 'an action item'; that is, something that you want them to do. For example, if you want your sales team to start thinking about how to increase sales, you can say something like:
'As next steps, I want you all to think of ways to increase sales. We will offer a $1,000 award for the most innovative idea.'
-
After that, ask your audience if they have any more questions. Finally, thank them for coming.
-
During your presentation, don't just stare at your notebook – look around at the people in the audience. Emphasize your key points by saying them slowly and clearly. Emphasize key words by saying them more strongly than other words, particularly during your big finish.
-
Finally, as with the other parts of your presentation, practice the conclusion several times until you can say it smoothly. Then give your presentation with confidence.
Group the details with the correct subheading. Move the text to the correct category.
Summarize your key points
Use two or three sentences.
Repeat the important ideas.
Deliver your big finish
State an action item.
Give one last thing to remember.
Speak effectively
Don't just look at your notes
Stress important ideas.
2 Expressions Concluding a presentation
Summaries and conclusions
Use these expressions to summarize your main points and conclude a presentation.
To summarize, we have a new CFO, sales are rising steadily and our merger with Smoot happens next month.
To summarize, we have a new CFO, sales are rising steadily, and our merger with Smoot happens next month.
In conclusion, because of rapidly increasing sales, we're opening 10 new offices.
In conclusion, because of rapidly increasing sales, we're opening 10 new offices.
Closing a presentation
Use the expressions below to communicate next steps, answer questions and thank people for attending.
Next steps for us all are to come up with ideas for improving morale. Email them to me.
Next steps for us all are to come up with ideas for improving morale. Email them to me.
I'll take questions now.
I'll take questions now.
Thank you all for coming today.
Thank you all for coming today.
Put the words in the correct order.
Thank you all for coming today.
In conclusion,sales are increasing rapidly,so we're opening ten new offices.
The next step for us is to improve our existing products.
Dialogue
[JOAN]
ok,To summarize,We've had some difficult times because of this acquisition.
but things are much better now.
We have a new executive team in place,and it's doing an excellent job.
That means i'll be spending more time here at IXW and less time over at Sunset.
As far as sales,Sunset has already helped us with Asian and African markets.
We expect that trend to continue.
AS next steps for you,I just want you to start thinking about our customers differently.
more are now in Asia and Africa.
Fewer are in Europe and South America.
We have to start figuring out what products will sell well in those markets.
Are there any question?
[TODD]Joan,we had talked about team building with Sunset employees,and I was wondering if....
[JOAN]i can't believe I didn't mention that...Thanks for reminding me.Ed and Carol are flying out here next week.
They'll be here all week,and we'll be talking about integrating teams.
[Todd]that great.
[JOAN]Any more questions?Um-hmm,Harry?
[HARRY]I've been following stock prices,and we're not doing so well.
[JOAN]Yes,you're right.Stock prices went down quickly.
But now we've built a solid management team at Sunset,we're convinced that stock prices will improve.
Any other questions?No?
OK,Thanks for coming.
Listen and record what you hear.
To summarize, sales rose only in Asia.
In conclusion, we need to cut expenses.
Our next step is to create products for Asia.
I'll take questions now.
Thank you all for coming today.
Inviting questions
Use these expressions to encourage questions at the end of a presentation.
Are there any questions? Are there any questions?
Does anyone have any other questions? Does anyone have any other questions?
Answering questions
To acknowledge someone with a question, you can say their name.
A. Yes, Harry? Yes, Harry?
B. Are we going to have any team-building activities? Are we going to have any team-building activities?
Questions after a presentation
Use this expression to encourage follow-up questions after your presentation.
If you think of other questions, just send me an email.
Now read the discussion you just heard. Move the text to the correct gaps.
MAN 1: So, are there any questions ? Yes, Marta?
WOMAN: Will the people from Sunset Computers be visiting us?
MAN 1: Great question . Yes, two of their executive team will be here next week. Are there any other questions ?
MAN 2: Uh, I have a question. Will we have any team-building activities while they're here?
MAN 1: Thanks for reminding me . Yes, we're going to have a company picnic next Friday. OK, so if you have any questions later ,
send me an email. Thanks for coming today.
Listen and record what you hear.
To summarize, sales are going up.
As a next step, think about cutting costs.
In conclusion, the company is doing great.
Are there any questions?
Does anyone have any other questions?
If you think of other questions, just email me.
3 Expressions Handing questions
Put the text in the correct order.
4 Final Task Closing a presentation
You're concluding your company presentation. Listen and record the correct response.
OK. To summarize, we're acquiring Smoot Computers.
Sales are up, and we're opening a new office in Korea.
And our new CFO, Mary Rickman, will start next week.
Next step: Introduce yourselves to Mary. Any questions?
Yes, we want to do something fun. Let's talk later.
Does anyone have any other questions? Yes, Mark?
That's a great question. European sales are stable.
That's it. If you have any more questions, send me an email.
