[SAP] Month End and Year End Closing Operations

 

Month End Closing Operations
Module	Sr. No.	Process Description	T Code / Menu-path	Periodicity(D/W/M)	Person Responsible / Location
MM	1	Inventory balance	Programm ZBIL	Monthly	Logistic
MM	2	Inventory Revaluation	MR22 Logistics > Materials Management > Valuation > Change in Material Price > Change Material Prices	Monthly	Corporate Accounts
MM	3	Physical Inventory Differences-Post , after Physical counting	MI07 - Logistics > Materials Management > Physical Inventory > Difference > Post (+ MI01 MI04 )	Monthly	Depot/corporate accounts after prior approval from head of finance
MM	4	PO Closure	ME22N - Logistics > Materials Management > Purchasing > Purchase Order > Change	Monthly	Purchase dept
SD	5	Check Billing Due List for the last days in the month	VF04 - * *Logistics > Sales and Distribution > Billing > Billing Document > Process Billing Due List	Monthly	Logtistics/Sales Admin.
SD	6	General check of SD billing flows of Goods Issues without invoices	VL06F - Information Systems > General Report Selection > Sales and Distribution >Shipping  > Delivery Monitor	Monthly	Logtistics/Sales Admin.
FI	7	General account manual FI postings	FB50 / KE21N	Monthly	Corporate Accounts
SD	8	Release SD billing to Accounting	VFX3 - Logistics > Sales and Distribution > Billing > Billing Document > Blocked Billing Docs	Monthly	Logtistics/Sales Admin.
COPA	9	Reconciliation between CO/FI/SD	KEAT Accounting > Controlling > Profitability Analysis > Tools > Analyze Value Flows	Monthly	Reporting
FI & COPA	10	Invoicing Regularisation of deliveries non invoiced	FB50 Accounting -> Financial Accounting-> General Ledger -> Document Entry  -> FB50 - Enter G/L Account Document	Monthly	Reporting
FI-CO-SD	11	Ensure Return sale order -credit memo and transfer posting tally	KE24/MB51	Monthly	Sales Admin/Reporting/Accounts
Payroll	12	Running of payroll interface	NON STANDARD	Monthly	IT/Corporate Accounts
MM	13	Open next MM Period	MMPV Logistics > Material Managements > Material Master > Other > Close Period	Monthly	Manual orAutomated back ground job
FI	14	Open FI Posting Periods	OB52 Accounting -> Financial Accounting-> General Ledger -> Environment -> Current Settings -> S_ALR_87003642 - Open and Close Posting Periods	Monthly	Corporate Accounts
CO/IM	15	Settlement of Investment Orders to AUC	KO8G Accounting > Controlling > Internal Orders > Period-End Closing > Single Functions > Settlement > KO8G Collective Processing	Monthly	Reporting /Corporate Accounts
CO/IM	16	Settlement of Investment Orders to Fixed Assets	KO8G Accounting -> Investment Management -> Internal Orders  ->Period-End Closing->Single Functions > Settlement  >  KO8G - Collective Processing	Monthly	Reporting/Corporate Accounts
FI	17	Depreciation Run	AFAB -Accounting -> Financial Accounting-> Fixed Assets -> Periodic Processing -> Depreciation Run -> AFAB - Execute	Monthly	Reporting/Corporate Accounts
FI	18	Maintain Exchange Rates	OB08 Accounting -> Financial Accounting-> General Ledger -> Environment -> Current Settings -> S_BCE_68000174 - Enter Translation Rates		interface MEDECO
FI	19	Post Accrual / Deferral Entries	FBS1 Accounting -> Financial Accounting-> General Ledger -> Periodic Processing -> Closing -> Valuate -> FBS1 - Enter Accrual/Deferral Doc.	Monthly	Corporate Accounts
FI	20	Post Recurring Entries	F.14 Accounting -> Financial Accounting-> General Ledger -> Periodic Processing -> Recurring Entries -> F.14 - Execute	Depends on Nature of entry and target accrual dates	Corporate Accounts
FI	21	Reverse Accrual / Deferral Entries	F.81 Accounting -> Financial Accounting-> General Ledger -> Periodic Processing -> Closing -> Valuate -> F.81 - Reverse Accrual/Deferral Document	Monthly	Corporate Accounts
FI	22	Receivables and Payables Regroupements	F101 Accounting -> Accounts Receivables ->  Periodic Processing -> Closing -> Regroup -> F101 - Receivables/payables	Monthly	Corporate Accounts
FI	23	GR/IR Clearing	F.13  Accounting -> Financial Accounting-> General Ledger -> Periodic Processing -> Automatic Clearing -> F.13 - Without Specification of Clearing Currency	Monthly	Corporate Accounts
FI	24	Revaluation of Foreign Currency Balances	F.05  Accounting -> Financial Accounting-> General Ledger -> Periodic Processing -> Closing -> Valuate -> F.05 - Foreign Currency Valuation	Monthly/Weekly	Corporate Accounts
COCCA	25	Correction of FI documents for wrong cost centre entries	KB61 Accounting  > Controlling > Cost Center Accounting > Actual Postings  > KB61 Repost Line Items	Weekly/Monthly
CO	26	Period close in CO	OKP1  Accounting > Controlling > Profitability Analysis > Actual Posting > Period End Closing > Transfer Cost Center costs > Assessment	Monthly	Reporting
CO-FI	27	CO-FI Reco	S_ALR_87013603 Accounting > Controlling > Cost Element Accounting > Information System > Reports for Cost and Revenue Element Acc > Reconciliation > CO/FI Reconciliation in CoCd Currency	Weekly/Monthly	Reporting
COPA	28	CO - PA assessment	KEU5  Accounting > Controlling > Profitability Analysis > Actual Posting > Period End Closing > Transfer Cost Center costs > Assessment	Monthly	Reporting
COPA	29	Reconciliation between CO - CCA - COPA	GR55 ZTL8  Accounting > Controlling > Cost Center Accounting > Information System > Tools > Report Painter >  Report Writer > Report Group  ZTL8 > Execute	Monthly	Reporting
COPA	30	RES1 Report execution and validation	KE30 Accounting > Controlling > Profitability Analysis > Information System > Execute Report	D/W/M	Reporting
FI	31	Balance Audit Trail	S_ALR_87100205 - General Ledger >Periodic Processing > Closing > Document > Balance Audit Trail > All Accounts > S_ALR_87100205 - General Ledger from the Document File	Monthly	Corporate Accounts
FI	32	Compact Journal	S_ALR_87012289 Accounting -> Financial Accounting-> General Ledger -> Periodic Processing ->Closing > Report > General Ledger Reports >Document > General > Compact Document Journal	Monthly	Corporate Accounts
FI	33	VAT Liability	F.38  General Ledger >Periodic Processing > Closing > Report > F.38 - Transfer Deferred Tax	Monthly	Corporate Accounts
FI	34	VAT Liability	F-32 Accounting -> Financial Accounting-> General Ledger -> Document Entry  -> F-02 - General Posting	Monthly	Corporate Accounts
FI	35	Analyse GR / IR a/c to crystalise and close the liability in the GR / IR a/c to chase up invoices	FBL3N / F.13 (TEST run and without tick " only docs which can be cleared"	Monthly	Corporate Accounts
FI	34	Review and download the p& l and balance sheet	S_ALR_87012284 Ledger - Reporting -> Information System -> General Ledger Reports > Balance Sheet/ Profit and Loss Statement / Cash Flow ->General >  Actual/Actual Comparisons ->S_ALR_87012284	Monthly	Corporate Accounts/ Reporting
IM	35	Investment Management Report	S_ALR_87013019 Accounting -> Investment Management -> Internal Orders  ->Information System ->Reports for Internal Orders ->More Reports S_ALR_87013019 S_ALR_87012816 , S_ALR_87012824 , S_ALR_87012993 , S_ALR_87012994 :	Monthly	Reporting
IM	36	Investment Management Report	AW01N Accounting > Investment Management > Fixed Assets >Asset > AW01N Asset Explorer	D/W/M	Reporting

 

 

YEAR END CLOSING OPERATIONS
Module	Sr. No.	Process Description	T Code / Menu-path	Preceding Dependency	Subsequent Process Impacted	Periodicity(D/W/M)	Person Responsible / Location
FI	1	Open FI Posting Periods	OB52  Accounting -> Financial Accounting-> General Ledger -> Environment -> Current Settings -> S_ALR_87003642 - Open and Close Posting Periods	Open period 13 close Normal periods 1 to 12 initially. Open Special Period 13 , only for non sales accounts ( exclude accounts 7*)	Allows all specific en year postings	Annual	Corporate Accounts
FI	2	End year Manual FI Postings	FB50  Accounting -> Financial Accounting-> General Ledger -> Document Entry -> FB50 - Enter G/L Account Document		All specific postings for regularisation  involving generation of and FI and non sales imapct -commissions on sales	Annual	Corporate Accounts
FI	3	Fiscal Year Change for Fixed Assets	AJRW  Accounting -> Financial Accounting-> Fixed Assets -> Periodic Processing -> AJRW - Fiscal Year Change	None	1/Calcul evaluation on next period 2/Posting to Assets Accounting in next Fiscal Year 3/reporting Budget	Annual	Corporate Accounts
FI	4	Open FI Posting Periods	OB52  Accounting -> Financial Accounting-> General Ledger -> Environment -> Current Settings -> S_ALR_87003642 - Open and Close Posting Periods	Close  Special Period 13 to 16 to be closed after full & complete finalisation. of trial balance.	All processing involving generation of and FI Document not allowed in next posting period.	Annual	Corporate Accounts
FI	5	Fixed Assets Year-End Closing	AJAB  Accounting -> Financial Accounting-> Fixed Assets -> Periodic Processing -> Year-End Closing -> AJAB - Execute	After END closing period 13 =>Completion of Capitalization Activities and Posting of Final Depreciation Run for the Fiscal Year.	Posting to Previous Fiscal Year can not be continued after the year- end closing	Annual	Corporate Accounts
FI	6	Account Reconciliation for Fixed Assets	ABST2  Accounting -> Financial Accounting-> Fixed Assets -> Periodic Processing -> Year-End Closing -> ABST2 - Account Reconciliation	After END closing period 13 => Completion of Capitalisation Activities and Posting of Final Depreciation Run for the Fiscal Year.	Rectification of reported errors on account of Capitalisation or depreciation	Annual	Corporate Accounts
FI	7	Vendors & Customers	F.07  Accounting -> Financial Accounting-> Accounts Payable  -> Periodic Processing -> Closing -> Carrying Forward -> F.07 - Balance Carry Forward	Scrutiny and closing of all Vendor & Customer accounts		Annual	Corporate Accounts
FI	8	Balance Sheet GL	F.16  Accounting -> Financial Accounting-> General Ledger -> Periodic Processing -> Closing -> Carrying Forward -> F.16 - Balance Carry Forward	Scrutiny and closing of all GL Balance Sheet accounts		Annual	Corporate Accounts
FI	9	P & L Items	F.16  Accounting -> Financial Accounting-> General Ledger -> Periodic Processing -> Closing -> Carrying Forward -> F.16 - Balance Carry Forward	Scrutiny and closing of all GL P & L accounts		Annual	Corporate Accounts
CO	10	Period close in CO	OKP1 Accounting > Controlling > Profitability Analysis > Actual Posting > Period End Closing > Transfer Cost Center costs > Assessment	FI closing done and FI period is closed for last month.	CO process and assessment cycle run,RES1 reporting	Annual	Reporting
CO-IM	11	Carry forward of open commitments for investment	KOCF Accounting > Controlling >Internal Orders > Year-End Closing > Commitment Carryforward		Budgetory control on investment in next year	Annual	Reporting
COCCA	12	Checking overhead report(before and after assessment run)	S_ALR_87013611 , S_ALR_87013634 , S_ALR_87013635 , S_ALR_87013625		MIS reporting ????	Annual	Reporting
FI	13	Review and download the p& l and balance sheet	S_ALR_87012284 Ledger - Reporting -> Information System -> General Ledger Reports > Balance Sheet/ Profit and Loss Statement / Cash Flow ->General >  Actual/Actual Comparisons ->S_ALR_87012284	Scrutinise & Download P& L and Balance Sheet	Year end	Annual	Corporate Accounts
IM	14	Investment Management Report	_ALR_87013019 List: Budget/Actual/Commit: Accounting -> Investment Management -> Internal Orders  ->Information System ->Reports for Internal Orders ->More Reports : S_ALR_87012816 , S_ALR_87012824 , S_ALR_87012993 , S_ALR_87012994 :	Special FI periods closed	Reporting	Annual	Reporting

 

 

source :SAP Community network