Simulated Writing :Memo

Scenario2:

    In the weekly regular meeting ,team members planner to hold a party for the NewYear ,and you should write a memo for this planning ,including time,place,assignment ,and so on.

 

Memo

To: All Team Members

From: VivianMaire    Lab Research Assistant

Date: January 10, 2024

Subject: New Year Party Planning

Dear Team Members,

I hope this memo finds you well. During our weekly regular meeting, we discussed the idea of organizing a New Year party to celebrate the arrival of the upcoming year. This memo aims to provide you with the necessary details and assignments for the successful execution of the event.

Time:
The New Year party will be held on Saturday, January 18, 2024, from 7:00 PM to 11:00 PM. Please mark your calendars and ensure your availability during this time slot.

Place:
We have booked the XYZ Banquet Hall for the event. The address is as follows:
XYZ Banquet Hall
123 Main Street
City, State, ZIP Code

Assignments:
To ensure a smooth and enjoyable celebration, we need everyone's active participation. Please take note of your respective assignments:

1. Decoration Committee:
  John: Coordinate with the venue manager for any specific requirements and decorations.
  Sarah: Purchase and arrange decorations, including balloons, banners, and table centerpieces.

2. Food and Drinks Committee:

  Michael: Research and finalize the menu, including both vegetarian and non-vegetarian options.
  Lisa: Arrange for catering services or explore the possibility of potluck contributions from team members.
  David: Coordinate with the venue staff for food serving arrangements and any additional requirements.

3. Entertainment Committee:
  Emily: Organize a playlist for background music and coordinate with the venue for audio equipment.
  Robert: Plan interactive games or activities to engage attendees during the party.

4. Logistics Committee:
  Jennifer: Manage invitations and RSVPs, ensuring all team members are informed about the party details.
  Mark: Coordinate transportation arrangements, if necessary, for team members living far from the venue.

Please note that this is just a preliminary list of assignments. Feel free to suggest any modifications or additional tasks during our next team meeting.

Budget:
We have allocated a budget of 500  dolllersfor the New Year party. Each committee should plan and manage their expenses accordingly. Any expenditure exceeding the set budget must be approved by the project manager.

Conclusion:
Let's collaborate and make this New Year party a memorable event for all team members. Your active involvement and dedication will contribute to its success. If you have any questions or concerns, please don't hesitate to reach out to me or discuss it during our upcoming team meetings.

Looking forward to celebrating the New Year together!

Best regards,
Vivian Maire